Program Overview

Scholars Trust represents the shared print journal archives of the Association of Southeastern Research Libraries (ASERL), the Florida Academic Repository (FLARE), and the Washington Research Library Consortium (WRLC).

Scholars Trust was established in early 2013, when ASERL and WRLC combined the contents of their respective print journal archives under a single retention and access agreement, and extended reciprocal priority Inter-Library Loan (ILL) services across the group.

The ASERL Collaborative Journal Retention Program Agreement for Libraries Participating in Scholars Trust, in effect through December 31, 2035, optimizes collection management across the consortium.  To participate, an ASERL library need only submit a concise letter of agreement signed by the library dean (or higher authority) affirming to comply with the program policies.
Sample Letter of Agreement

Governance

Scholars Trust is governed by an Oversight Committee that is responsible for guiding collective efforts among member programs and their participating libraries to develop shared print journal collections in the region.

Scholars Trust Governance, to be implemented in January 2023

 

Title Lists

As of August 2022, the combined title list for Scholars Trust is just shy of 48,000 unique titles.  The most current listing of Scholars Trust retained titles can be found in the Center for Research Libraries PAPR | Print Archives Preservation Registry.  Additionally, the title list is available in an Excel spreadsheet (Updated 11-2022).  Please be aware that this is a large file and may take additional time to load.  A summary assessment of the collection [in pdf], a summary report of the subject class of retained titles and a listing of titles committed for retention by the National Agricultural Library (2018) are also available.

 

Program Update, PAN Forum – January 2023

 

Supporting Documentation

• Program Listserv – Stay up-to-date on information of interest to Scholars Trust participating libraries:  To subscribe, unsubscribe, or change the preferences on your subscription.
• ASERL Scholars Trust Retention Model, 2019
• Registration of ASERL Scholars Trust Retention Commitments in Worldcat
• ASERL – CRL Collaboration – Collection Analysis Project
• Policy to Address Lost/Missing Titles Committed for Retention
• Standards for Use of the 583 Action Note, and the Rosemont Shared Print Alliance best practices for metadata, condition and validation.
• Facilities Profiles for Journal Retention and Needs Listing [JRNL]

 

JRNL – Journal Retention and Needs Listing Tool
The Journal Retention and Needs Listing (JRNL) tool was first developed as a way for participating institutions to track journal retention commitments between the Association of Southeastern Research Libraries (ASERL) and Florida State University System (SUS) partners.  JRNL allows users to upload current journal holdings and identify particular gaps in those holdings. Further, users can determine if their institution has holdings that could be donated to other institutions to fill those gaps.

A JRNL Oversight Committee, consisting of representatives from each participating consortium, develops policies to guide development of and participation in JRNL.

JRNL login page:  https://apps.uflib.ufl.edu/JRNL/
LibGuide:  http://guides.uflib.ufl.edu/content.php?pid=398425&sid=3262408
System Administrator Contact:  JRNLDevelopment@uflib.ufl.edu

List of valid 1-2 Character Subject Classes for JRNL Bibliographic Records

Video Recording:  Journal Retention and Needs Listing [JRNL] Demo
May 15, 2019 | Session Recording

The following ASERL libraries are participating in this program:

1. Auburn University
2. Clemson University
3. College of William & Mary
4. Duke University
5. East Carolina University
6. Emory University
7. Florida International University
8. Florida State University
   
9. Georgia State University
   
10. Georgia Tech
11. Johns Hopkins University
12. Louisiana State University
13. Mississippi State University
14. National Agricultural Library (ASERL Program Affiliate)
15. North Carolina State University
16. Tulane University
17. University of Alabama
18. University of Central Florida
19. University of Florida
20. University of Georgia
21. University of Kentucky
22. University of Louisville
23. University of Memphis
24. University of Miami
25. University of Mississippi
26. University of North Carolina at Chapel Hill
27. University of North Carolina at Charlotte
28. University of North Carolina at Greensboro
29. University of South Carolina
30. University of Tennessee
31. University of Virginia
32. Vanderbilt University
    
33. Virginia Commonwealth University
34. Virginia Tech
35. Wake Forest University

For more information about this effort, please contact John Burger or Rebecca Crist