ASERL-CRL Collection Analysis

During its April 15, 2019 conference call, the ASERL Board approved expanding the CRL Collection Analysis Pilot to the remainder of the ASERL Scholars Trust libraries.  This is an important point in the lifespan of Scholars Trust as a collaborative endeavor.  We will gain a greater understanding of the scope of serials holdings among all ASERL Scholars Trust libraries which will inform decisions about collection growth for both Scholars Trust and our participation in the Rosemont Shared Print Alliance.

Important Dates:

  • May 28 – Q&A webinar on records submission and the analysis process.
    Date | Time:  Tuesday, May 28, 2019 | Webinar Recording
  • June 12.  Proposed Scholars Trust Retention Model to be distributed for comment.
  • JULY 1 – DEADLINE TO SUBMIT PRINT SERIALS RECORDS.
  • July/August –
    • CRL reviews and validates bibliographic data against WorldCat and analyzes holdings data provided by libraries to ensure each library has enough data at bibliographic and holdings level to make allocation decisions. During this process, libraries may be asked to review preliminary reports (Checks Report) of their analyzed data to confirm the records have been interpreted appropriately.
    • Scholars Trust Town Hall e-meeting, Date TBD
  • August 30 – Scholars Trust Retention Model finalized
  • Mid-September – Cross-Comparison Report is expected.
    The report will be reviewed, and criteria identified in the Scholars Trust Retention Model will be applied to select the titles on which to proceed with allocations assessment.
  • TBD – Allocations reports received

Supporting Documentation:

Data Elements for Analysis [pdf] – lists and describes the data elements that are used in the analysis, and indicates those that are required/preferred/optional to include in the submitted records.

ASERL-CRL Collection Analysis Submission Form [docx] – to be submitted with bib/holding/item record files.  Information provided includes contact information for the project, as well as descriptive information on the data in the records.

FTP Account:  Please email Cheryle Cole-Bennett (contact info posted below) to obtain access information.  You can submit your records at your convenience any time prior to the deadline of July 1, 2019.

ASERL-CRL Collection Analysis FAQ [pdf] – Answers to commonly asked questions.  This document will be updated as needed during the project.

Need help?  Contact Cheryle Cole-Bennett | email:  ccole-bennett@aserl.org