Cooperative Journal Retention

ASERL has approved a policy for cooperatively retaining print journals as a means of optimizing collection management across the consortium.  The retention agreement is in effect through December 31, 2035.  A group of 29 ASERL libraries are retaining titles under this agreement.

In September 2015, the Scholars Trust Steering Committee, in conjunction with the ASERL Board of Directors and WRLC Library Directors Council, approved a new governance structure for Scholars Trust to be implemented by February 1, 2016.

Scholars Trust Governing Council and Steering Committee, June 2017.

The current title list (*.xls spreadsheet) is available here (Updated: 09-01-17).  Please be aware that this is a large file and may take additional time to load.  A summary assessment of the collection [in pdf] is available here.

Scholars Trust logo

Scholars Trust
In early 2013, ASERL and the Washington Research Library Consortium (WRLC) signed an agreement to combine the contents of their respective print journal archives under a single retention and access agreement.  The combined title list exceeds 8,000 journal titles and more than 250,000 volumes, making Scholars Trust one of the largest print journal repositories in the United States.  At the same time, WRLC and ASERL libraries have agreed to extend reciprocal priority Inter-Library Loan (ILL) services across the group.

To participate in the program, an ASERL library need only submit a concise letter of agreement signed by the library dean (or higher authority) affirming to comply with the program policies.
Sample Letter of Agreement


Supporting Documentation

JRNL – Journal Retention and Needs Listing
The Journal Retention and Needs Listing (JRNL) tool was first developed as a way for participating institutions to track journal retention commitments between the Association of Southeastern Research Libraries (ASERL) and Florida State University System (SUS) partners. Use of the listing tool expanded in 2013 with the formation of Scholars Trust, and again in 2015 when the Western Regional Storage Trust (WEST) adopted the software to manage their commitments.  JRNL allows users to upload current journal holdings and identify particular gaps in those holdings. Further, users can determine if their institution has holdings that could be donated to other institutions to fill those gaps.

A JRNL Oversight Committee consisting of representatives from each participating consortium develops policies to guide development of and participation in JRNL.

JRNL login page:  http://apps.uflib.ufl.edu/JRNL/
LibGuide:  http://guides.uflib.ufl.edu/content.php?pid=398425&sid=3262408
System Administrator Contact:  JRNLDevelopment@uflib.ufl.edu

Video recordings of JRNL training webinars are also available on our Archived Webinars page:

  • “Demonstration of JRNL Software for ASERL’s Journal Retention Program”
    May 9, 2013 Session Recording
  • “Managing your J-Retain Titles in Journal Retention and Needs List (JRNL) Software” October 18, 2013 Session Recording

The following ASERL libraries are participating in this program:

  1. Auburn University
  2. Clemson University
  3. College of William & Mary
  4. Duke University
  5. East Carolina University
  6. Emory University
  7. Florida State University
  8. Georgia Tech
  9. Johns Hopkins University (joining July 1, 2015)
  10. Louisiana State University
  11. Mississippi State University
  12. National Agriculture Library (Affiliate Member)
  13. North Carolina State University
  14. Tulane University
  15. University of Alabama
  16. University of Florida
  17. University of Georgia
  18. University of Kentucky
  19. University of Louisville
  20. University of Memphis
  21. University of Miami
  22. University of Mississippi
  23. University of North Carolina at Chapel Hill
  24. University of North Carolina at Charlotte
  25. University of North Carolina at Greensboro
  26. University of South Carolina
  27. University of Tennessee
  28. University of Virginia
  29. Virginia Commonwealth University
  30. Virginia Tech
  31. Wake Forest University

For more information about this effort, please contact John Burger or Cheryle Cole-Bennett