Cooperative Journal Retention

ASERL has approved a policy for cooperatively retaining print journals as a means of optimizing collection management across the consortium.  The retention agreement is in effect through December 31, 2035.  A group of 30 ASERL libraries and the National Agricultural Library are retaining titles under this agreement.

In September 2015, the Scholars Trust Steering Committee, in conjunction with the ASERL Board of Directors and WRLC Library Directors Council, approved a new governance structure for Scholars Trust to be implemented by February 1, 2016.

Scholars Trust Governing Council and Steering Committee, January 2021.

The current title list (Excel spreadsheet) is available here (Updated 2-1-21).  Please be aware that this is a large file and may take additional time to load.  A summary assessment of the collection [in pdf] is available here.
A summary report of the subject class of retained titles is available here.

A listing of titles committed for retention by the National Agricultural Library, July 2018.  Titles to be added to JRNL when validation has been completed locally.

Scholars Trust logo

Scholars Trust
In early 2013, ASERL and the Washington Research Library Consortium (WRLC) signed an agreement to combine the contents of their respective print journal archives under a single retention and access agreement.  The combined title list exceeds 8,000 journal titles and more than 250,000 volumes, making Scholars Trust one of the largest print journal repositories in the United States.  At the same time, WRLC and ASERL libraries have agreed to extend reciprocal priority Inter-Library Loan (ILL) services across the group.

To participate in the program, an ASERL library need only submit a concise letter of agreement signed by the library dean (or higher authority) affirming to comply with the program policies.
Sample Letter of Agreement

News

The CDL, CRL and HathiTrust Collaborative announce a webinar series invitation: Collection Comparison Tool and its Application in Shared Print.

Hosted and presented by the CDL, CRL, HathiTrust Shared Print Collaboration to highlight an upcoming release of an openly accessible collection comparison tool. Users will be able to compare their unarchived serial titles and holdings against the retention commitments and trusted digital holdings registered in the Print Archives Preservation Registry (PAPR).

Schedule of Webinars:
Introduction to the Collection Comparison Tool for Serials and Journals
November 10, 4 p.m. ET, 3 p.m. CT, 1 p.m. PT
Program Recording
Presentation Slides
Discussion Document

Connecting Print to Digital Using the Collection Comparison Tool for Serials and Journals

December 10, 4 p.m. ET, 3 p.m. CT, 1 p.m. PT
Register in advance for this meeting:
Program Recording
Presentation Slides

Demonstration of Collection Comparison Tool for Serials and Journals
January 13, 4 p.m. ET, 3 p.m. CT, 1 p.m. PT:
Program Recording
Presentation Slides

Collection Comparison Tool
Collection Comparison Tool FAQ

ASERL Scholars Trust Activity Report, March 2021


Supporting Documentation

JRNL – Journal Retention and Needs Listing
The Journal Retention and Needs Listing (JRNL) tool was first developed as a way for participating institutions to track journal retention commitments between the Association of Southeastern Research Libraries (ASERL) and Florida State University System (SUS) partners. Use of the listing tool expanded in 2013 with the formation of Scholars Trust, and again in 2015 when the Western Regional Storage Trust (WEST) adopted the software to manage their commitments.  JRNL allows users to upload current journal holdings and identify particular gaps in those holdings. Further, users can determine if their institution has holdings that could be donated to other institutions to fill those gaps.

A JRNL Oversight Committee consisting of representatives from each participating consortium develops policies to guide development of and participation in JRNL.

JRNL login page:  http://apps.uflib.ufl.edu/JRNL/
LibGuide:  http://guides.uflib.ufl.edu/content.php?pid=398425&sid=3262408
System Administrator Contact:  JRNLDevelopment@uflib.ufl.edu

Video recordings of JRNL training webinars are also available on our Archived Webinars page:

The following ASERL libraries are participating in this program:

  1. Auburn University
  2. Clemson University
  3. College of William & Mary
  4. Duke University
  5. East Carolina University
  6. Emory University
  7. Florida International University
  8. Florida State University
  9. George Mason University
  10. Georgia State University
  11. Georgia Tech
  12. Johns Hopkins University
  13. Louisiana State University
  14. Mississippi State University
  15. National Agricultural Library (ASERL Program Affiliate)
  16. North Carolina State University
  17. Tulane University
  18. University of Alabama
  19. University of Central Florida
  20. University of Florida
  21. University of Georgia
  22. University of Kentucky
  23. University of Louisville
  24. University of Memphis
  25. University of Miami
  26. University of Mississippi
  27. University of North Carolina at Chapel Hill
  28. University of North Carolina at Charlotte
  29. University of North Carolina at Greensboro
  30. University of South Carolina
  31. University of Tennessee
  32. University of Virginia
  33. Vanderbilt University
  34. Virginia Commonwealth University
  35. Virginia Tech
  36. Wake Forest University

For more information about this effort, please contact John Burger or Cheryle Cole-Bennett