Overview of ASERL’s Collaborative Federal Depository Program (CFDP)

Introduction, Goals of the Program
The U.S. Federal Depository Library Program disseminates information products from all threebranches of the Government to over 1,250 libraries nationwide, including more than 250 libraries in the Southeast. Most depository libraries selectively add U.S. government publications to their collections (commonly called “Selectives”). However, Regional Depository libraries (usually one in each state) accept the responsibility for receiving all Federal publications, coordinating statewide depository activities, facilitating communication among depositories, and acting as backup collections. All depository libraries — both Regionals and Selectives — provide the public with free access to both printed and electronic federal information.

In this effort, the Regional Depositories within ASERL are exploring ways to enhance cooperative training, outreach, service and collection analysis and development activities to improve access to Federal government information for the citizens in the region. This collaborative effort would further the Government Printing Office’s (GPO) objective of increasing cooperation among Regional Depositories. Goals of this effort include:

  • developing enhanced Regional depository collections that include at least two “centers of excellence” representing complete collections for each Federal agency among the participating ASERL Regional Depository libraries;
  • ensuring support for improved access to digital and tangible depository collections

Any programs developed by ASERL in this regard will ensure that Regionals continue to fulfill their legal responsibilities to Selective Depositories as described in Title 44 of the U.S. Code.

Centers of Excellence
This ASERL program envisions the creation of comprehensive collections of U.S.government information from each Federal government agency. Built upon the foundation of existing holdings at existing Regionals, these collections will become more complete with assistance from Selectives in the ten ASERL states. The program envisions at least two centers of excellence for each agency to ensure an appropriate level of redundancy within theSoutheast for both quick delivery and preservation. Centers of excellence would:

  • actively replace damaged or lost pieces,
  • seek to fill holes in their collections, as necessary, via Needs and Offers lists,
  • provide active preservation for the collection,
  • catalog the pieces that they own on OCLC and identify them as the archival copy,
  • participate in GPO’s program to set holdings on OCLC for Regionals free of charge, if eligible,
  • participate in the ASERL union catalog (Kudzu) and ILL/Document Delivery agreements.

ASERL believes creating these “centers of excellence” will result in more reliable and predictable access to Federal publications for all libraries and citizens in the Southeastern states by specifying which Regional Depository libraries have the most complete holdings for each agency.

Electronic Government Publications
Federal Depository libraries are concerned about long term preservation of not only tangible materials, but also of digital publications. As part of this effort, Regional Depository libraries may also be asked to agree to house on a local server the electronic versions of publications from the agencies for which they agree to create a “center of excellence”, whether the publication was “born digital” or digitized from a tangible copy.

Participating ASERL Libraries
Auburn University
Clemson University
College of William & Mary
Duke University
East Carolina University
Florida State University
George Mason University
Georgia Institute of Technology
Georgia State University
Library of Virginia
Louisiana State University
Mississippi State University
University of Alabama
University of Central Florida
University of Florida
University of Georgia
University of Kentucky
University of Memphis
University of Miami
University of Mississippi
University of North Carolina, Chapel Hill
University of North Carolina – Charlotte
University of North Carolina – Greensboro
University of South Carolina
University of South Florida
University of Tennessee – Knoxville
University of Virginia
Vanderbilt University
Virginia Commonwealth University
Virginia Polytechnic Institute & State University
Wake Forest University

Non-ASERL Libraries also participating in this effort
East Tennessee State University
Hollins University
Louisiana Tech
Northern Kentucky University
Tennessee State Library & Archives
Western Kentucky University

Program Contacts
For questions about this effort, please contact Cheryle Cole-Bennett, Coordinator, Collaborative Federal Depository Program or John Burger, ASERL’s Executive Director.