Summer scholarly communication plans

May means summer for those of us in higher ed, and if your library is like mine, summer means projects (and construction…ALWAYS construction). Here’s what I, and a few of our ASERL colleagues, have planned for our summer of scholcomm!

Robin @ Johns Hopkins: continuing work on the draft OA policy for JHU; overhauling the scholcomm libguide

Melanie @ Emory: redeveloping the ETD repository; finalizing brand new Scholarly Communications Office website

Jeanne @ ECU: hiring a Data Services Librarian; working on the textbook initiative; developing tutorials on scholcomm topics

Molly (me!) @ Wake Forest: planning for integration of the Digital Initiatives & Scholarly Communication team and Teaching & Learning Center in renovated library space mid-fall; developing Digital Humanities/Scholarship faculty workshop series for AY2017-18

What are you working on this summer? Email me, and I’ll add it to our list!

Updated 5-23-17 to add…

Hillary & the ScholComm & Publishing division @ VCU: kicking off our new Affordable Course Content Awards program; hiring a Research Data Librarian, holding scholarly communications workshops for library faculty and staff; refining OA publishing fund guidelines; working toward publication of new OA journals and monographs; review of ETD processes and requirements

Devin @ FSU: working with the inaugural winners of our alternative textbook grants program to adopt, remix, and create open textbooks for their courses; facilitating our first Know Your CopyRights! internal training workshop series; OA policy implementation efforts, including automated metadata harvesting and bulk-soliciting post-prints from authors who published in Yellow SR journals in 2016

Laura @ GSU: develop/redevelop a graduate student workshop series focusing on fair use/permission in dissertations, fair use/permissions in teaching, and author rights in publishing; plan for an ORCiD push in the fall; and take the Georgia Bar Exam in late July [Good luck, Laura!]

Fair Use Week 2017

fair-use-week-logo-smHappy Fair Use Week 2017!

Following on the heels of Love Your Data Week, Fair Use/Fair Dealing Week is “an annual celebration of the important doctrines of fair use and fair dealing. It is designed to highlight and promote the opportunities presented by fair use and fair dealing, celebrate successful stories, and explain these doctrines.” Started in 2015, with support from the Association of Research Libraries, this is the first year that we are participating here at Wake Forest University, with two workshops.

Our first workshop is aimed at faculty, and I will be co-presenting with Carrie Johnston, the Digital Humanities Research Designer, on how to use researcher profile systems and personal websites to maximize scholars’ impact online. As we all know, faculty don’t always think about their copyrights when publishing, nor when they share their published research online, so understanding copyright and fair use, even as it applies to their own scholarship, is critical!

Our second workshop will be for graduate students who are nearing the end of their studies, and are preparing their theses and dissertations. We will be addressing how fair use applies in graduate research, particularly when that research is shared electronically as part of our university’s ETD collection.

While neither of our workshops are directly marketed as fair use workshops, both have strong elements of copyright and fair use woven throughout. Carrie and I decided to hold these workshops during Fair Use Week to acknowledge the critical reliance on fair use that anchors scholarship, and to participate with other libraries in Fair Use Week activities.

If you are new to Fair Use Week, I encourage you to visit fairuseweek.org to see what other institutions are doing to celebrate, and to see what resources are available that you may be able to use this week (hint: infographic!) And if you aren’t new to Fair Use Week…

Tell us — What kinds of activities are happening on your campus to promote Fair Use Week?

Want to know what other ASERL institutions are up to this week? Check out the survey responses below:

Post created by Melanie, but authored by Molly, just in case you were confused as to why Melanie was suddenly talking about work at Wake Forest. We promise the MK co-chairs didn’t swap schools!

Love Your Data Week 2017

This post was contributed by Renaine Julian from Florida State University.

What is Love Your Data Week?

This week (February 12 – 19, 2017) is Love Your Data Week (LYD), a social media event coordinated by data professionals, mostly working in academic libraries, archives, or centers. The purpose of the LYD campaign is to raise awareness and build community around topics related to research data management. This includes things like data sharing, preservation, reuse, and library-based research data services. During Love Your Data Week, we strive to share resources, stories, and practical tips to make researchers better stewards of their own data.  Love Your Data Week is quite similar to Open Access Week, and ScholComm professionals are well-positioned to make a positive impact through their participation.

This year’s theme is data quality, and our target audience is early career researchers. Each day of the week will have a specific focus. For example, Monday will center on getting researchers to think about the quality of the data they’re working with and/or creating. On Tuesday, data documentation will be the focal point, including metadata creation and techniques for describing data like data dictionaries and README files.

What does this have to do with Scholarly Communications?

LYD has a whole lot to do with Scholarly Communications (ScholComm)!  Anna Gold of MIT has said “data is the currency of science” (Gold 2007). And the ability to exchange data, reuse it, and review it is crucial to the productivity of all scholarship.  At Florida State University Libraries, we’ve always treated research data management as a form of ScholComm. There is a logical intersection between ScholComm work and the efforts of data specialists. The recent success of FSU’s data management program is bolstered by this collaboration.

#LYD17 @ FSU Libraries

Being involved with LYD is easy and doesn’t require huge preparation. Last year, we found out about LYD about a week before the event. I knew we wouldn’t be able to do much, but we’re fortunate enough to have a marketing director who manages our libraries’ social media accounts. I introduced him to the concept of LYD, and we went from there. I used the LYD website to find some canned messages that we could deliver, and he was kind (and brave) enough to let me do a takeover of our libraries’ Twitter account on that Monday. Throughout the week, my colleagues and I also used our personal accounts to tweet our thoughts as well as tips and tricks based on the theme of the day. There was positive engagement, and we were glad that we made the last minute effort to participate.

This year, we’re trying to ramp up our involvement. Since I managed to not burn the place down last time, I get to do another Twitter takeover this week. Our team will engage folks based on each day’s theme. The primary difference between this year and last are our efforts outside of social media to engage researchers. Our outreach specialist made an engagement board for our engineering library so that our patrons could post notes on how they document their own data.

Love Your Data Engagement Board @ FSU

LYD Engagement Board

At FSU, we teach workshops regularly on best practices in research data management and creating data management plans. The LYD 2017 theme, data quality, provided a timely opportunity to do our first workshop on data documentation and organization best practices. Since Tuesday’s theme is data documentation, that’s when we’ll host the workshop. It also happens to be Valentine’s Day so I plan to shamelessly encourage participants to give data the tender love and care that it deserves!

How can you get involved?

The participation of the ScholComm community is sure to enhance the success of this year’s LYD Week.  LYD has a low barrier to entry; it’s simple to get involved. When you’re ready to get started, you can find out more by visiting the LYD site and registering your institution! Also, don’t forget to use the hashtags #LYD17 and #loveyourdata.

And don’t forget to share your plans with ASERL:  Use the link to share the kinds of activities that are happening on your campus to promote Love Your Data Week.  And check out the responses below:

Conflicting Visions for the Future of the Copyright Office

By many accounts, 2016 has been a tumultuous year, including within the realm of copyright. The latest copyright skirmish comes as we are all preparing for a new year, and a new Presidential administration—and all the attendant questions and uncertainty those bring. It seems that there are those within Congress who are taking this time of transition as an opportunity to put forth suggested changes to the structure of the Copyright Office and its historical relationship with the Library of Congress. While there may well be cause to review the operations of the Copyright Office and the Library of Congress, particularly as our newest Librarian of Congress, Dr. Carla Hayden, settles into her tenure as Librarian and begins to chart her course for fully bringing the LOC into the 21st century, the suggestions that have come forward thus far have been more concerning than intriguing.

For those who are not as knee-deep in copyright nerdiness as I, a quick recap of events:

  • On October 21, 2016, the seemingly abrupt re-assignment of the Register of Copyrights, Maria Pallante, caught many by surprise; however, given that her previous calls to move the Copyright Office out of the Library of Congress were at odds with the new Librarian of Congress’s desire to keep the CO within the LOC, it isn’t wholly surprising.
  • On November 28, 2016, two former Registers of Copyrights, Ralph Oman and Marybeth Peters, issued a letter calling for the removal of the Copyright Office from the Library of Congress, citing Ms. Pallante’s dismissal as evidence that all libraries, and especially the Library of Congress, are poor leaders of the U.S. copyright system.
  • On December 8, 2016, the House Judiciary Committee issued a statement (and YouTube video…who knew they did this? I didn’t!) charting proposed revisions to the structure of the Copyright Office and the appointment process for the Register of Copyrights within the Legislative Branch.

Needless to say, many librarians, libraries, and library organizations rightly objected to Mr. Oman’s and Ms. Peters’s denunciation of libraries as effectively being at odds with copyright and their call for an “independent” Copyright Office.

In swift response to the House Judiciary statement last week, the Library Copyright Alliance issued a statement calling for the Copyright Office to remain within the Library of Congress and under the supervision of the Librarian of Congress. This week, two additional letters have been issued: one by ASERL’s own Duke University Libraries, and another by 42 copyright experts working in libraries [full disclosure: I signed], an effort spearheaded by an ASERL colleague from UVA, Brandon Butler. These letters voiced further support for the retention of the Copyright Office within the Library of Congress, and expounded upon how libraries and librarians do, in fact, work to support the role of copyright as enshrined in the Constitution to “promote the progress of science and the useful arts.”

Hopefully these are just the first of many voices affirming libraries’ support for copyright, and for keeping the responsibility of oversight of the Copyright Office, and appointment of the Register of Copyrights, under the auspices of the Library of Congress.

UPDATED December 16, 2016 11:54 a.m.

Hot off the presses from the U.S. Copyright Office NewsNet Issue 648, a way to make your voice heard on what you believe we need in our next Register of Copyrights:

The public will have the opportunity to provide input to the Library of Congress on expertise needed by the Register of Copyrights, the Librarian of Congress, Carla Hayden, announced today.

Beginning today, December 16, an online survey is open to the public. The survey will be posted through January 31, 2017. Input will be reviewed and inform development of knowledge, skills, and abilities for fulfilling the Register position.

Information provided through the survey will be posted online and submitters’ names will appear. Note that input will be subject to review, and input may not be posted that is off-topic or contains vulgar, offensive, racist, threatening or harassing content; personal information; or gratuitous links to sites that could be considered spam. The Library’s complete comment policy can be viewed here.

To provide input through the survey, click here.

Conference Report from OpenCon 2016

This report was contributed by Andy Wesolek from Clemson University.

What is OpenCon?

OpenCon is an international conference and community for, and of, early career researchers and students committed to Open Access, Open Education, and Open Data. Nearly 10,000 researchers and students applied for the 200 seats available at the November 2016 live conference. Scholarships covering transportation and attendance were provided by SPARC through member institutions. In addition, member institutions may sponsor up to two scholarships to reserve seats at OpenCon for their own researchers or students. Both I and our amazing Undergraduate Instruction and OER Librarian, Kirsten Dean, were the fortunate recipients of scholarships supported by Clemson University Libraries. As a result, we were able to attend the live OpenCon event, which was held on November 12th and 13th in Washington, DC.

The OpenCon Experience

Only a small majority (~52%) of the attendees at OpenCon called North America home, so it was a wonderful venue to connect with global colleagues, and to better understand the opportunities and challenges of Openness at their institutions and in the countries. Holding the event in Washington the weekend following the Presidential Election also made for interesting conversation with international colleagues, and indeed many of the keynote presenters altered their presentations to focus on the urgent and political dimensions of the Open agenda.

The greatest value in attending the live OpenCon event is not in the formal presentations, though they were excellent, but in the informal networking and discussions with global colleagues. OpenCon is intended to facilitate the growth of an active community in support of Open, and it was structured to reflect this. Many of the formal offerings took place in small group settings with workshop or unconference structures.

Advocacy Work

Following the conference, OpenCon sponsored a day of advocacy. During the first half of the day, we were given a crash course in advocacy work. Topics ranged from communication and messaging, to strategies for continued conversation. SPARC then arranged for us to break into small groups to meet with our local representatives.

Kirsten Dean, Lillian Rigling (NCSU Libraries Fellow), and I met with a representative from South Carolina Senator Tim Scott’s office. Prior to the meeting, we reviewed Senator Scott’s legislative agenda to develop a message primarily focused on Open Educational Resources and economic development through access to education in South Carolina. Senator Scott’s office was receptive to the message and enthusiastic to support openness. We encouraged them to take a concrete approach by supporting FASTR in the senate, and we hope to continue the conversation going forward.

How you can get involved

Joining the OpenCon community is as simple as signing up at: http://www.opencon2016.org/community. You might also consider contacting your local senator or congressperson. I was honestly a bit nervous attending a meeting on Openness with a conservative Senator’s office, but in doing a bit of research, there are powerful arguments in favor of Openness that will resonate with each side of the aisle. For example, Senator Scott’s office appeared receptive to arguments in favor of Openness that focused on efficient spending of taxpayer dollars and expanded access to community college and vocational training.

An Overview of the ACI Scholarly Blog Index

This post was contributed by Jeanne Hoover at East Carolina University.

What is the ACI Scholarly Blog Index?

The Scholarly Blog Index is a new tool developed by the ACI Information Group which is a company that gathers social media and blog information.  The Scholarly Blog Index is exactly as its name suggests: an index of curated blogs written by scholars in their field.  The blogs that are indexed in the database are reviewed for content prior to being added.  The blogs are a combination of full-text and abstracts.  In order for ACI to add the full-text of the blog, they require that the author give permission.  The blogs that are not full-text will have an abstract with a link to the blog website. Blog entries also have a copyright notice within the record. Users can save, export, and cite articles of interest in their searching.  The ACI Scholarly Blog Index can be added to discovery tools like Summon, Worldcat, Primo, and EBSCO.  Institutions will get a personalized domain for the database (ex. YourInstitutionName.aci.info).

A few features of interest included in author profiles are RSS feed for new posts, a mobile app, and the ability to recommend blogs.  Author profiles can be verified by authors and contain information like job title, education, employer, ORCID ID, and recent journal articles.  Authors included in the database will receive an email asking them to review their author profile and verify that the information is correct.  Additionally, author profiles can be tied to social media accounts, like Twitter and LinkedIn. The profiles are linked to the author’s blog and it updates the blog links as they are harvested.  Currently, there are blogs covering most subject areas, with the highest concentrations in medicine, business/economics, and law.

How can librarians and researchers use the Index?

Libraries are including the database in both their instruction and research. A librarian at Northeastern is using it in an intensive writing course to review communication across disciplines (for example, communication in the sciences).  This is a great way to utilize the database and it could easily be incorporated in subject-related communication or English courses. Additionally, a  researcher used the index to locate researchers in other countries who were researching similar topics.  These are just a few examples of how it is being used.

This is a unique resource that could be helpful for various classes and researchers. It may be challenging to make it clear to students that the blog articles are not research articles, especially if they show up in discovery tools. However, this situation could be remedied by introducing the database to freshman through an intro to college course and/or English compostion.

Interested in trying the Index at your institution?

Subscriptions are for one or two years and they are based on FTE student enrollment.  There is an ASERL consortium discount currently being offered.  Additionally, there is a 10% discount for new subscribers that can be used in addition to the ASERL discount.  These discounts will expire in December so please contact the company soon if you are interested in a trial.

More on the Updated ACRL Scholarly Communication Toolkit

This post was contributed by Christine Fruin at the University of Florida.

The ACRL Scholarly Communication Toolkit provides academic librarians with a portal for resources and tools that can be used to develop local advocacy materials; to inform creation of workflows relevant to scholarly communication; and to support training of librarians, administrators, faculty, and students on scholarly publishing, intellectual property and other issues impacting the creation and dissemination of scholarship. This summer, I had the privilege of serving as Toolkit editor to complete needed updates to the content and to migrate the Toolkit to the ACRL LibGuides site. The Toolkit served as an invaluable resource to me when I first became a librarian engaged in scholarly communication 10 years ago. At that time, there was a lack of broad coverage resources available that had been selected and vetted for accuracy and quality. That need persists today. I regularly meet librarians and library staff through groups such as the Florida Scholarly Communications Interest Group and ASERL libraries who are new to scholarly communication either as their chosen profession or through reassignment or creation of new job duties in their current position.

Working with members of the ACRL Research and Scholarly Environment Committee and ACRL Senior Strategist Kara Malefant, I constructed a new hierarchy of topics, wrote new content, and selected updated resources for the Toolkit that reflect the most pressing scholarly communication issues for academic librarians. The revised Toolkit presents five primary content areas:

  • Scholarly Publishing
  • Copyright
  • Access to Research
  • Repositories
  • Research Data Management

Several topics are new to the Toolkit. For example, there are new sections on fair use and public access. These are areas that have not only grown in importance for academic libraries but also present complexities that can sometimes be difficult for libraries to untangle. The Toolkit provides a clear and concise definition of the issues for libraries and provides resources created for and by librarians to assist them as they confront these issues in their daily work. Open access, including a new section on institutional mandates, also received updated and expanded treatment. This treatment reflects the growth of open access in the 10 years since the Toolkit was first launched, and the more prominent role that libraries have taken in not only advocating access to research but also in driving change in the system through collection development decisions and library publishing programs.

In addition to the new and revised content, the Toolkit also was migrated to LibGuides. This platform is familiar to academic libraries, and with a Creative Commons license attached to the Toolkit, libraries are free to reuse and repurpose the Toolkit content in their own LibGuides. The Toolkit LibGuide can easily be reused by other LibGuide users as a template for new guides. Several libraries have already developed new LibGuides based upon the Toolkit structure, and other libraries are encouraged to pick and choose the resources that best meet their needs at their libraries and on their campuses to help them in their educational and advocacy activities.

ACRL and members of ReSEC hopes that librarians find the new LibGuide platform and the updated and added content useful and instructive to their work. Feedback and contributions are welcome through the link on the Toolkit home page. The new Toolkit can be found at http://acrl.libguides.com/scholcomm/toolkit/ and libraries are encouraged to update any links they may have to it as soon as possible.

ASERL would also like to hear how our members are using the Toolkit. How will you use the new Toolkit to develop scholarly communications initiatives or trainings at your library? Let us know by sharing your thoughts on the ASERL Scholarly Communications listserv with subject “ACRL Scholarly Communications Toolkit in Practice”.

Join us for 2017 SCUNC in Atlanta

Following the success of ASERL’s first unconference in May 2015, we are excited to announce the 2017 SCUNC (Scholarly Communications Unconference) on Friday, January 20, 2017, in Atlanta, Georgia. Piggybacking on the ALA Midwinter Meeting, ASERL is hoping that many of our scholarly communications colleagues who are already planning to attend Midwinter will be able to join us for a fun day of ALL THINGS SCHOLCOMM!

Never been to an unconference before? Never fear! They are fun, relaxed yet energizing days where YOU pick the content and help drive the discussions. Doing something cool at your library you wish to share? Propose it! Want to talk about challenges you face, to see if others face them too (short answer: yes)? Propose it! This is YOUR conference, to make it be what you need.

So register today to join us in January for SCUNC at Georgia State University Libraries!

Details, links, and all those etceteras…

  • Registration limited to the first 50 ASERL members; $50 attendance fee (to be billed later)
  • Register today – registration deadline January 6, 2017
  • Propose sessions after you register – proposal deadline January 10, 2017

Questions? Feel free to contact John Burger (jburger@aserl.org), Melanie Kowalski (melanie.t.kowalski@emory.edu), or Molly Keener (keenerm@wfu.edu).

Anticipated Timeline

Week of Oct 17: Registration opens for attendees. Session proposals open, too.

January 6: Deadline for any registration changes/cancellations. People can still register after this date if space permits, but no refunds will be granted after Jan 6.

January 10: Proposal submission closes

January 15: Deadline for any pre-readings, handouts etc for sessions. Content will be posted to this website and be available for attendees’ use

January 16: Advance mailing (last-minute travel info, other background) sent to registrants

January 20: Event day at GSU!

January 25: Evaluations sent to attendees

February 5: Evaluations due from attendees

 

Updating Peer Review

The post was contributed by Robin N. Sinn at Johns Hopkins University. It originally appeared in the Sheridan Libraries Blog.

Peer reviewed journals are the bedrock of the scholarly publishing system, ensuring that an article’s authors have used proper methods, cited previous work appropriately, and made logical and supported conclusions. The process of peer review is changing for several reasons:

In fact, this month will see the second annual Peer Review Week. This year’s theme is Recognition for Review and runs from September 19th through 25th. A recent Scholarly Kitchen post asked the Chefs about the future of peer review.

Below are a few of the groups trying to improve peer review.  In October 2015 ASERL hosted a webinar with representatives from three of these groups. You can watch the session recording or look at the slides from Peerage of Science, eLife, and Rubriq.

Shortening the Traditional Process

There is a concern that the peer review process takes too long. An editor makes a decision to send the article out for review, finds the reviewers, the review happens, comments are gathered and sent to the author, revision happens, resubmission… you get the picture. Lots of time can pass. A few groups are tightening up that process.

  • PLoS ONE was the first of a new kind of mega-journal that aims to publish articles that are methodologically and scientifically sound. Time is not spent on analyzing the importance of the article or the fit between journal and article. This cuts out the first part of the review process.
  • eLife shortens the review process by compiling revision requests from reviewers into one document and having only one reviewer examine resubmitted papers.

Peer Review Independent of Specific Journal

Instead of each journal wrangling their own set of peer reviewers and reviewing papers multiple times as they bounce around the system, a few groups are providing peer reviews that can be used by any journal.

  • At Rubriq the author pays for a review, then receives a report from 3 reviewers along with journal recommendations. The author can then revise the manuscript (or not) and submit the manuscript to a journal of their choice, including the Rubriq report as supplemental material if they wish.
  • Peerage of Science is supported by journals subscribing to their services. Reviewers have certain criteria to meet when they make their reviews, so their reviews are reviewed. This gives authors and journals a way to rate reviewers.  Once the reviews are done, articles are available to subscribing journals. Authors are able to make the reviews available to non-subscribing journals.

Post-Publication Peer Review

These groups post articles after they pass a set of minimum criteria. The peer review takes place online, in full view of readers.

Credit for Peer Reviewers

With the increasing number of research articles and journals available, there’s an increasing need for peer reviewers. Given that researchers spend their own time reading and reviewing, there’s an interest in giving peer reviewers credit for their work.

  • Publons assigns points for writing reviews of articles that are published. The reviews can be published, dependent on journal rules. Reviewers who write the most reviews receive awards and certificates. The idea is to ‘reward’ reviewers so that they do better work.
  • Other groups (F1000Research, ScienceOpen, among others) are giving peer reviewers the opportunity to sign their reviews, thus breaking the tradition of anonymous peer review.

I’m sure there are other peer review experimenters out there. If you know of one, please share with the ASERL SCIG at aserlscholcomm@aserl-lists.org .

Get ready for Open Access Week!

The semester has started. Labor Day has passed. And October is right around the corner. Are you ready for Open Access Week 2016?

Open Access Week is a yearly advocacy event near and dear to every Scholarly Communications Librarian’s heart. It is a dedicated, internationally-coordinated time where we can engage with our faculty and students about all things open access. But falling at the end of October, this event can be a challenge. By that time in the semester, our faculty and students are in the full swing of mid-terms, class projects, and research.

Luckily, there are plenty of resources to help you plan a successful Open Access Week at your institution.

Consider the theme

This year the theme for Open Access Week is “Open in Action”. Participants and stakeholders are encouraged to take concrete steps in support of making research more openly available. This could mean hosting a “deposit-a-thon” in your library, asking students and faculty to deposit a pre-print in your institutional repository. It could also mean a series of blog posts interviewing the open access stakeholders at your campus about their experience with open access in action.

Every campus is different and every community engages differently with this topic. Think about what type of events work best at your campus and consider how this year’s theme might fit.

Leverage the International Community

Still lost for ideas? The Open Access Week website is here to help! SPARC has developed the http://www.openaccessweek.org/ website to provide opportunities for community engagement. On the site, Open Access Week coordinators from around the globe can share their previous successes, challenges, and ideas to help others create effective events.  The site also offers a plethora of resources and media, including photos, videos, and Creative Commons Licensed downloadable media to help you market events on your campus.

Don’t forget about ASERL

Last September, ASERL hosted a great webinar on “Tips & Tricks for Successful Open Access Week Programming”. Presenters from six ASERL member libraries provided insights into what has and has not worked at their respective campuses over the years. As you get ready for this year’s Open Access Week, don’t forget to check out what your ASERL peers recommend — both the good, and the not-so-good!

Share your thoughts with us!

Once you’ve considered what may work at your institution, let us know what you’re thinking!
Or if you’re still testing out ideas, feel free to test them out with us! Email your questions, concerns, or ideas to the Scholarly Communications Interest Group at aserlscholcomm@aserl-lists.org.